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Required Modules and Annual Student Update Form FAQ

General Questions

Why do I have to complete one or more of the following: Annual Student Update Form, Not on Our Grounds, Alcohol-Wise, and Honor modules?

All students need to be aware of the University’s policies and resources. The modules demonstrate ways in which you can be influential in addressing these issues and enhancing the safety of our community as well as how you can be an active bystander. The Annual Student Update Form updates the University on your current information regarding tax dependency status, local address, criminal history, and emergency contact information. The form also has you acknowledge your financial responsibility.

When do I have to complete my requirements?

The Annual Student Update Form and the Not on Our Grounds, Alcohol-Wise, and Honor modules need to be completed by Tuesday, September 18, 2018. Failure to complete your requirements will result in a course registration block for the Spring 2019 semester.

I don't see every item listed under my SIS To Do List. How do I access these items?

These requirements are assigned based on your status as a new or returning student, your year at the University, and whether or not you've completed the item in the past. As such, you may not need to complete every item. In addition, you may have other requirements to complete beyond these modules and the Annual Student Update Form. Your SIS To Do List is the definitive source to confirm which requirements you need to complete. If the item is not listed on your To Do List, you do not need to complete the item (or you have already completed it).

I lost the original email. How do I access my requirements?

  • Go to your Student Information System (SIS) account, and check your “To Do” list.
  • Click on “Alcohol-Wise,” “Not on Our Grounds,” “Honor,” or the Annual Student Update Form, and you will be taken to a web page to launch the required item.

I’m having technical problems. What should I do?

If you are having technical difficulties, first try using a different browser (Internet Explorer, Firefox, Chrome, Safari, etc.). If you continue to have problems, use the following to contact the appropriate technical support for each required item:
  • For Alcohol-Wise, contact 3rd Millennium Classrooms technical support at 1-888-810-7990 or info@3rdmilclassrooms.com.
  • For Not on Our Grounds, contact EverFi technical support at 1-866-384-9062 or online.
  • For Honor, contact the ITS Help Desk at 434-924-4357 (HELP).
  • For the Annual Student Update Form, contact the ITS Help Desk at 434-924-4357 (HELP).

Why must graduate/professional students complete these modules?

All students need to be aware of the University’s policies and resources. The modules will demonstrate ways in which you can be influential in addressing these issues and enhancing the safety of our community as well as how you can be an active bystander.

I’m not a traditionally-aged first-year or transfer undergraduate student. Why does this requirement apply to me?

All students need be aware of the University’s policies and resources. The modules will demonstrate ways in which you can be influential in addressing these issues and enhancing the safety of our community as well as how you can be an active bystander.

Will any of my information be shared without my permission?

The University and the third-party module providers will not share any student information. The University has contracts with 3rd Millennium Classrooms (the Alcohol-Wise provider) and EverFi (the Not on Our Grounds provider). The University has confidentiality agreements in place with each provider that clearly stipulates that no student information will be sold or shared. The companies will not contact students for any reason aside from program completion reminders. At the end of the Not on Our Grounds module, you will have an opportunity to indicate that you are interested in getting more involved in sexual assault prevention and education at the University. By clicking “yes” to this question, you are authorizing EverFi to share the name and email address you used to log in to the course with the University for the purpose of contacting you about such opportunities. Please note that the survey responses will still remain completely confidential.

Who has access to my module responses?

All answers to module and test questions are confidential. No one at the University can access any individual student responses. The only information accessible to University administrators are the dates a student begins and completes the modules and the final scores on the pre- and post-tests. Upon completion of the modules, the University will receive summary data. No individual identifying information is included in any reports.

What is done to keep my personal information secure?

Data exchanged with this site are protected by SSL encryption, and no personally identifying information is collected. IP addresses are routinely recorded, but are completely confidential. Finally, the raw, de-identified data will be shared on the Open Science Framework website for other scientists to use in their research.

Have the modules been reviewed by the University’s Institutional Review Board?

The University’s Institutional Review Board has confirmed that the data collected in the Alcohol Wise and Not on Our Grounds modules are not considered research. The data are part of the educational intervention itself, and the post-test is considered program evaluation. As such, these modules are not considered human subjects research.

I just completed the Alcohol-Wise and/or the Not on Our Grounds module(s), but didn’t receive information on Part 2. Will I have a SIS block?

No. Part 2 of the Alcohol-Wise and Not on Our Grounds modules consists of a brief, confidential survey that will be emailed to you 30-45 days after you complete the modules. The survey in Part 2 assists the University in assessing the efficacy of the modules and is not related to SIS blocks. Part 2 is optional.

Who should I contact if I have issues accessing the online module due to a disability?

If you are an individual with a disability and need to access the training in an alternate format, please contact the Student Disability Access Center at sdac@virginia.edu or (434) 243-5180.

Will the modules track my progress if I cannot complete all of the training at once?

Yes. You can begin the training and stop at any point. The modules will automatically track your progress so you can pick up where you left off.

I’ve just completed my outstanding module(s) and/or the Annual Student Update Form, but the item(s) still appear on my SIS To Do List. When will the item(s) be removed?

To Do List items will not be removed immediately. Completion information is processed and To Do List items updated at 8 and 2 a.m. and p.m. daily.

I’ve just completed my outstanding module(s) and/or the Annual Student Update Form after the deadline, but I still have a SIS block. When will my block be removed?

Access cannot be restored immediately. On weekdays, completion information is recorded at 8 and 2 a.m. and p.m., and based on the information at those times, holds are removed at 5 and 11 a.m. and p.m. After 5 p.m. on Friday, your hold cannot be lifted until mid-morning on Monday. Please plan accordingly. Academic consequences that result from not having access to NetBadge are your sole responsibility.

Can the University’s Help Desk lift my course registration hold?

No, the Help Desk cannot lift your hold. Nor can the Registrar’s Office or your school of enrollment. Your hold can only be lifted as described above.

Who do I contact if I completed the modules and/or the Annual Student Update Form before the deadline and believe I have a course registration hold in error?

Not on Our Grounds Module Questions

Is there a way for students who have experienced past trauma or abuse to request an exemption to the training?

Yes. A student seeking an exemption on such grounds should send an email request to the Title IX Coordinator at TitleIXCoordinator@virginia.edu. Specific details are not required to be shared as part of the request.

I already completed the Not on Our Grounds module. Why am I required to complete it again?

All students are required to complete the Not on Our Grounds module every two years. If you have not completed the Not on Our Grounds module since Fall 2016, you are required to complete the module this year.

Who should I contact if I have questions about the Not on Our Grounds module?

For content or policy questions, please contact the Office for Equal Opportunity and Civil Rights (EOCR) at TitleIXCoordinator@virginia.edu or 434-297-7988. The third-party vendor providing the Not on Our Grounds module system is EverFi, Inc. EverFi offers 24/7 online support which can be accessed from the content player or by visiting the EverFi website.

Where can I go for additional resources related to Title IX?

Visit the Title IX website for additional information concerning the Policy and resources at the University.

What does it mean to be in “Intersession”? How will I know that I’ve completed the training?

The Not on Our Grounds module has two parts. Part 1 of the training provides the learning content and will take approximately 90 minutes to complete. When you have viewed all of the content, your Not on Our Grounds training dashboard will state that you are in “Intersession.” Thirty to forty-five days after completion, you will receive Part 2 via an email sent to you, which consists of a short survey that helps the University evaluate the effectiveness of the training program and takes approximately 15 minutes to complete. When both parts are finished, your Not on Our Grounds training dashboard will show a status of “completed.” The conclusion of Part 1 of the training also provides information regarding Part 2. You are only required to complete Part 1.

Alcohol-Wise Module Questions

Why does Alcohol-Wise require me to provide information on my drinking behaviors?

The Alcohol-Wise module provides personalized feedback on health behaviors. Providing participants with a customized drinking profile about alcohol consumption and related risk factors to reduce drinking is an evidence-based practice. Multiple research studies document improved health outcomes using this format as compared to an educational module without personalized feedback.

I don’t drink. Why am I required to take the Alcohol-Wise module?

Even students who do not drink should be aware of the University’s policies and resources. The module demonstrates ways in which you can be influential in addressing this issue and enhancing the safety of our community as well as how you can be an active bystander. You’ll learn how to prevent the harmful effects of alcohol and how to deal effectively with others who are disruptive or in danger.

For any questions not answered above, please email module_response@virginia.edu. Every effort will be made to respond to your inquiry within 48 business hours.